Minutes of the regular meeting of the Public Building and Site Commission held on Tuesday, August 26, 2008 in the Library of the Reed Intermediate School, 3 Trades Lane, Newtown. CT. Vice-Chairman James Juliano called the meeting to order at 6:35 p.m.
Present: James Juliano, Robert Mulholland, Anthony D’Angelo, Robert Mitchell, William Furrier (6:40). ABSENT: Craig Ansman, Thomas Catalina, John Cunningham, Peter Samoskevich.
Also Present: Superintendent of Schools Dr. Janet Robinson, Board of Ed member Kathy Fetchick, Schools Director of Grounds and Maintenance Gino Faiella, Fletcher-Thompson representative Joe Costa and Matt Holst, Morganti representatives Ed Barrett and Arthur Linley, one member of public, two members of press.
VOTER PARTICIPATION. None noted.
HIGH SCHOOL EXPANSION PROJECT. Mr. Barrett distributed “Newtown High School Additional Project Referendum Budget Items” (Attachment A to original minutes). He discussed each line item. The total amount As-Bid with Alternates 1,3 and 4 is $47,621.454. Total approved budget was $41,576,000. The difference is $6,045,454.
Mr. Furrier noted that these are the numbers that the Public Building and Site Commission is recommending to the Board of Education for the referendum whioch cludes the 10% for soft costs.
Bills for Payment.
High School.
Mr. Mulholland moved to recommend that the Purchasing Authority pay Morganti Invoice #9 in the amount of $15,500.00 when funds are available. Second by Mr. D’Angelo and unanimously carried.
Mr. Mulholland moved to recommend that the Purchasing Authority pay Fletcher-Thompson Invoice #13548 in the amount of $85,505.00 when funds are available. Second by Mr. Juliano and unanimously carried.
Mr. D’Angelo moved to recommend that the Purchasing Authority pay Fletcher-Thompson Invoice #13549 in the amount of $3,270.00 when funds are available. Second by Mr. Mitchell and unanimously carried.
Mr. D’Angelo moved to recommend that the Purchasing Authority pay Brooks Laboratories Invoice #1729 in the amount of $1,640.00 when funds are available. Second by Mr. Mitchell. This is for documents for asbestos removal. Motion unanimously carried.
Mr. D’Angelo moved to recommend that the Purchasing Authority pay Brooks Laboratories Invoice #1730 in the amount of $1,650.00 when funds are available. Second by Mr. Furrier. This is for samples for asbestos removal. Motion unanimously carried.
Mr. D’Angelo moved to recommend that the Purchasing Authority pay Merke Laboratories Invoice #INV2008-31 in the amount of $13,500.00 when funds are available. Second by Mr. Juliano. This is for fire protection. Motion unanimously carried.
TOWN HALL PROJECT AT FAIRFIELD HILLS. Mr. Borst reported that the bids will be opened on Friday and that four addenda have been received from Tai Soo Kim. The Public Building and Site Committee members questioned why we are receiving addenda and was significant information missing from the Requests for Information? The Commissioners noted that Public Building felt that the drawings were lacking and were not satisfactory from the beginning and that apparently the contractors agree.
RECREATION CENTER/SENIOR ~CENTER. Mr. Borst has received a bill for $104,000.00 from R. Bartley for hazardous materials demolition for Litchfield Hall; the bill has to be verified by O&G.
Two architects will be interviewed by the Architect Selection Committee, which is comprised of members of the Public Building and Site Commission, the Commission on Aging and Parks and Recreation Commission.
Mr. Mitchell noted that this appears to be a design build project and he feels that design build is not the best delivery system for this project. He said that O&G would hire the architect based on the Selection Committee’s recommendations with a design built contract. But he feels that the Town should hire the architect and have a construction manager and that the architect should act on the behest of the Town. He said that we do not have a clear scope and definition of the project and the costs. Also that the architect should report back to the town independent of the contractor. Mr. Mulholland said that perhaps we need a clerk of the works. Mr. Mitchell asked who will certify the bills as correct for payment.
UNFINISHED BUSINESS.
CLERK OF THE WORKS applications will be discussed in executive session.
CHANGE ORDER PROCESS. Mr. Mitchell will finalize his draft. This will be tabled.
MINUTES. The minutes of the regular meeting of July 22, 2008 will be amended to note that the air handlers will not go through the dormers but the dormers are plenum and are for ventilation. The minutes of the special meeting of August 19, 2008 will be amended to note in paragraph one to delete "Mr. Furrier noted that we may have to go back to the School Facilities Unit (SFU) which could take another year. "~ Insert "if a change results in a change to the ed specs, then" between "Mr. Furrier noted that" & "we may have to go back." Last
paragraph, insert "on a parallel time path to that of~ Option A so that we" in place of "on the current time line so that Option A". The minutes of July 22, 2008 and August 19, 2008 were unanimously accepted as amended.
EXECUTIVE SESSION. Upon motion of Mr. Juliano, the item “Executive Session to review applications for the Clerk of the Works position” was added to the agenda.
Upon motion of Mr. Furrier, executive session was entered at 8:05 p.m. to review applications for the Clerk of the Works position and the clerk was invited to attend. Executive session was exited at 8:30 p.m.
Mr. Juliano moved that William Knight and Savin Engineering be interviewed by the Public Building and Site Commission for the Clerk of the Works position. Second by Mr. D’Angelo. Mr. Furrier requested that Mr. Borst be involved in the process. Also if Mr. Borst receives additional applications from persons who he feel are highly qualified, they will also be considered. The applicants will be asked to review the contract documents and specifications and define what they feel the scope of the work will be for both projects. A salary range will be determined.
NEW BUSINESS.
Mr. Furrier announced that he is resigning from the Public Building and Site Commission effective today because of personal matters. The Commission thanked him for his years of dedication and hard work as a member of the Commission.
ADJOURNMENT. Having no further business, the meeting adjourned at 8:45 p.m.
Ann M. Mazur, Clerk
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